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Call: 0370 118 8000

Email: info@worksafe.uk.com

 

Policy Distribution, Sign Off and Full Audit Trial

 

Smart Software to help you with Policy Rollout and Compliance

With workplace and regulatory compliance becoming more and more important, ensuring that staff have read and understood your organisation’s policies is a priority.

Sending policy documents by email doesn’t provide a robust audit trail and that’s how we can help; by providing you with an easy way to automate policy rollout and provide a full audit trail.  Our system allows you to deliver policies quickly and seamlessly to your staff  and to monitor the process as they read and sign off  policies and procedures. No more lost paperwork and unread emails!

Call us now on 0370 118 8000 for more information

Why you should choose our solution

  • Convenient

Using data from your existing systems, Workwize can send policy documents to your employees and feed the data back in to your system so that your records are kept up to date and compliance is tracked.

  • Easy to use

Simple tools allow you to use our template to create your documents and add training content. You can add a test to check understanding. Policies easily created in a few clicks.

  • Closed Loop Compliance

Select the personnel to send the policy to. Sort by role, department, region or any way you want to group people. Recipients receive automated emails to ensure they know what to do and when. When ready, the recipient can log in, read the policy and add a digital signature to confirm they understand and accept the policy.

  • Use on any device

Our solution can be managed on any device so colleagues working remotely or on the move can use the system easily too.

  • Report and comply

Easy to configure reports to present the data you need the way you want to.

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1

Create and Upload

Our easy-to-use Policy Editor will allow you to quickly create your policies

2

Roll It Out

Choose your recipients and send the policy electronically to them.

3

Track Compliance

Track staff as they read and sign off using the Compliance Dashboard

Use our solution to ensure compliance with the following:

ISO/IEC 27001:2013 (ISO 27001) is the international standard that describes best practice for an information security management system (ISMS).

Section 7  of ISO 27001:2013 requires evidence of corporate awareness and communication between an employer and employees as well as evidence of document creation and control.

Our system is the perfect tool for organisations aiming to achieve ISO27001 certification. It allows you to streamline and manage your policy creation and distribution, generate reports and store your information securely. 

Accredited certification demonstrates that an organisation is following international information security best practices.

PCI DSS have been designed to ensure all merchants with Merchant ID (MID) maintain credit card information in a secure environment. It is a mandatory requirement to comply with PCI DSS and non-compliance can attract heavy fines. By protecting your clients and your company from credit card fraud helps your organisation to maintain a high credit score and good reputation.

Our system allows you to ensure all relevant staff understand and comply with these standards; you can add a test to check staff have understood the requirements before signing off. As the system is easily editable, any changes to policy can be quickly amended or updated.

The Financial Conduct Authority (FCA) is the conduct regulator for 56,000 financial services firms and financial markets in the UK and the prudential regulator for over 24,000 of those firms. It exists to ensure the financial markets work well so consumers get a fair deal.

Use WorkWize to ensure all your employees who are regulated by the FCA have received, understood and agreed to the FCA codes of conduct.

Track compliance and provide a full audit trail.

With an ever-increasing dependence on technology, policy awareness, compliance and security is paramount. Using our system will help you manage employee education and awareness to ensure they  have received, read, understood and agreed with the relevant policies.

Send the relevant policies to specific employees or departments. Once they policies have been read and understood, employees can use their digital signature to sign and accept.  A full audit trail of each policy and sign-off is stored.

Using the reporting function, you can generate reports on any data as and when you need it.

No need to install software, our system connects to your existing systems.

Manage and use this on any device so employees based remotely can access and follow the process just as easily as staff based in your office.

 

The security of your data is under every-increasing threat as we rely more and more on social networking applications. Information Governance, or IG, comprises a set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage your information. It supports regulatory, legal, risk, environmental and operational requirements and can cause major headaches for organisations.

Legislation that requires company-wide compliance include:

  • Data Protection Act 1998
  • Human Rights Act 1998
  • Freedom of Information Act 2000
  • The 1990 Computer Misuse Act
  • Regulation of Investigatory Powers Act 2000
  • Payment Card Industry Security Standards Council
  • Caldicott Report
  • HSC 1999/053 Records Management
  • N3 – Information Governance Toolkit

Use our system to ensure your employees understand and will comply with your Information Governance. This will help protect against damage to your reputation, fines and litigation as a result of poor management of your information.

Policies are sent to your employees and are followed, if necessary, by reminders to read and sign-off. You can monitor who has signed and who has not, using reports based on the user fields you choose.

This system connects to your existing systems so no need to install more software or maintain another database.

The Public Services Network (PSN) is the government’s network of public sector organisations which allows them to work together sharing resources and reducing duplication.

Public sector workers are required to understand and comply with different policies and codes of conduct. Our solution allows you to monitor this and provides an audit trial to show who has and who hasn’t read and signed off a policy. If required,  a test can be included in order to check employee understanding.

Once an employee has read and understood the policy, they can add their digital signature to confirm acceptance of PSN requirements.

You can generate a compliance report quickly and easily for the whole organisation, by department, or by individual employee.

Call 0370 118 8000 now or let us have your name and email and we’ll send you a FREE trial

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